Website's Privacy Statement

General

This Privacy statement concerns the use, sharing and storage of personal data relating to users of Finland’s Kaukokiito Oy’s (later ”Kaukokiito” or ”we”) web portal Kaukokiito.fi. Third party content displayed on this website may be subject to third party website providers’ own terms and conditions and privacy notices.

Data controller

Suomen Kaukokiito Oy
Teollisuustie 7
33330 Tampere
Business ID 0114330-2
Place of residence: Helsinki

Register contact person

Suomen Kaukokiito Oy
Teollisuustie 7
33330 Tampere

+358 10 5100
tietosuoja@kaukokiito.fi

Name of register

Kaukokiito.fi-portal user register (later ”Register”)

Purpose of personal data processing

We use personal data belonging to the Register for the following purposes:

• Managing our customer relationships, such as customer service and communication
• Offering and providing web services for current and potential customers
• Personalising our services and communication, recommendations and targeted advertising
• Sending Data subjects marketing, advertising and sales promoting messages and other information that we consider may interest them, including sales promoting information concerning us, our services or joint campaigns and services
• Creating, maintaining, protecting and developing services
• Direct marketing according to data subject consents and denials
• Performing and directing market research and other types of research, analysis and reporting
• Ensuring that communication is appropriate and operational
• Performing risk assessments and preventing and investigating wrongdoings targeted at us
• Business planning and product development
• Fulfilling other tasks required by controller rights and obligations as well as for solving any possible disagreements between us and any customer and for executing our agreements with third parties

Content of the register

We collect the following personal data relating to web portal subscribers to the Register:

• First name
• Surname
• Address
• Telephone number
• Email address
• Company name
• Company number Y-tunnus
• Kaukokiito customer numbers
• Address book stored by user

In addition, we collect the following technical information about all website visitors:

• Device IP-address
• Device/browser used
• Visited sites
• Time of visit

We use the above mentioned information (in real time) for handling your visit request and for providing content to the browser on your device. We use the above mentioned data for different purposes, such as information security, error correction, and visit and web traffic analysis. Technical information is not connected to identifying information or the identity of the user. We may nonetheless anonymously tailor content based on the technical information gathered. We store information only for as long as needed for fulfilling the purposes listed here. 

Use of cookies

Kaukokiito’s web services and similar electronic platforms may use cookies. A cookie is a small text file sent to and stored on the user’s computer that enables the website host to identify users who often visit the site, facilitates visitors’ login to sites and allows compiling aggregated information about users. Cookies do not harm users’ computers or files. We use them for providing our customers with information and services based on their individual needs. Functional cookies help our website to remember your choices (such as your chosen language). We use information gathered using cookies to improve the functionality and content of the site. The user may block cookies in their browser settings. We cannot however guarantee that our platforms function properly after you have blocked cookies as cookies may be necessary for the appropriate functionality of some of our services.

Regular sources of data

We receive personal data from data subjects themselves and in connection with customer support, offers, contact requests, complaints, resale and sale of products and services as well as from combining data with Kaukokiito’s other information systems. In addition, we may receive personal data from other third parties such as authorities, on the basis of the consent of the data subject or a law, for example for improving communication quality and for ensuring that information is kept up-to-date.

Regular disclosures of data

Kaukokiito does not regularly disclose data from its user register to parties outside the Kaukokiito group of companies. Kaukokiito may disclose data to companies belonging to the Kaukokiito group of companies.

Where provided for by law, Kaukokiito may, to the extent necessary, disclose personal data to third parties, such as authorities.

We do not transfer personal data outside the EU or EEA, unless such a transfer is necessary for technically executing a service. In such cases, we ensure an adequate standard of protection of your data as legally required from us as data controller.

Data security

We do our best to secure personal data from unauthorised use, destruction or modification. We execute and regularly update our security measures and practices. Kaukokiito’s digital assets are stored using strong technical measures. Only persons with personal access rights have access to the Register. The Register is secured with a fire wall and access requires encrypted connection. The Register does not include any manual assets.

Right of access

Under data protection law, data subjects have the right to request access to information about them. An explicit and specified request of access should be delivered in writing to the controller’s contact person specified in this privacy notice.

Right to request the rectification and erasure of data

Under data protection law, the data subject has the right to request incorrect personal data about them to be corrected. The data subject also has the right to request personal data that are unnecessary, incomplete or outdated for the purposes listed in this privacy notice to be completed or erased. The data subject himself or herself is responsible for the correctness of the data that they provide. The data subject must inform Kaukokiito about changes in the data provided. The controller may correct inaccurate data on its own initiative.

The data subject has the right to have their personal data deleted without undue delay, provided that the personal data are no longer needed for the purposes for which they were collected or for which they were otherwise processed; the data subject withdraws their consent upon which processing was based, and there are no other legal grounds which justify processing; personal data have been unlawfully processed; or personal data must be erased for compliance with a legal obligation in European Union or national law.

The request for rectification or erasure must be delivered in writing to the data controller’s contact person specified in this privacy notice. The data controller has the right to deny the request if the data are material for carrying out a specified purpose of processing (for example, billing) or if the law has specified retention times concerning the processed data. In this case, we strive to erase personal data that are unnecessary for that purpose.

Other rights relating to personal data processing

The data subject has the right to give and withdraw permission for electronic direct marketing by notifying the contact person specified in this privacy notice in writing.

The Data subject has the right to request the restriction of personal data if the Data subject contests the accuracy of personal data; processing is unlawful and the Data subject opposes the erasure of personal data and requests restriction of use instead; the Data controller no longer needs the data in question for the purposes of processing but the Data subject needs them for the establishment, exercise or defence of legal claims.

In addition, the Data subject has a legal right to object to the use of personal data concerning him or her and its disclosure for direct marketing, distance selling and direct marketing as well as marketing and opinion research by notifying Kaukokiito of this denial in writing to the contact person specified in this privacy notice. The right to object does not apply to customer communication or to other communication relating the provision of services or customer management sent in connection with the provision of the service.

The Data subject has the right to lodge a complaint with a supervisory authority if he or she considers that the processing of personal data relating to him or her violates applicable data protection legislation.

Term

This privacy notice was last updated on 9.4.2017 and is in force indefinitely. Kaukokiito reserves the right to change the privacy notice described here and to update these terms.