Marketing Register of Suomen Kaukokiito, Privacy Statement
The controller is Suomen Kaukokiito Oy. Data is disclosed to the owner carriers of Suomen Kaukokiito Oy and other companies of the Kaukokiito chain for sales and marketing purposes. The owner carriers of Suomen Kaukokiito Oy are Kuljetusliike Ilmari Lehtonen Oy, Kuljetusliike Kantola & Koramo Oy, Kuljetusliike Taipale Oy and Kuljetusliike Y. Auramaa Oy.
Controller contact details
Suomen Kaukokiito Oy
Teollisuustie 7, 33330 Tampere
Tel. +358 (0)10 5100
Business ID 0114330-2
The marketing register of Suomen Kaukokiito Oy
Purpose and reason for processing personal data
The data of customers of the Kaukokiito chain and their contact persons are stored in the register. The primary purpose of the register is taking care of sales and marketing measures related to business operations.
Personal data is processed in customer communications, such as for sending the customers notifications and news, event invitations, in surveys and market research as well as in marketing. As part of marketing, personal data may also be processed for purposes related to direct marketing and electronic direct marketing. Personal data is also used to contact potential and current customers.
The customer has the right to forbid all direct marketing directed at them.
The reason for processing personal data is the customer relationship between the controller and customer, the customer’s consent, customer assignment or another appropriate connection.
The controller processes the information and uses partners in processing personal data for and on the behalf of the controller.
Register data content
The following data and similar data may be stored on the data subject: personal data, such as name, job title, date of birth, employer’s address information, telephone number, e-mail address, IP address and the name of the company that the data subject represents. In addition, we may store background data related to sales and data related to contacting the customer as well as purchase and order history.
Retention period of personal data
The controller stores personal data in the marketing register for as long as is necessary for their purpose of use. The controller annually reviews the need of retention of personal data. Legislation and decrees set certain regulations on the length of the retention periods, which affects the erasure of data.
Regular data sources
Data is received from the data subjects or orderers of service. In addition, we use existing customer data open business data found online. With their consent, data may also be collected using website cookies.
Regular disclosure of data
Data is disclosed to the owner carriers of Suomen Kaukokiito Oy and other companies of the Kaukokiito chain for sales and marketing purposes. The owner carriers of Suomen Kaukokiito Oy are Kuljetusliike Ilmari Lehtonen Oy, Kuljetusliike Kantola & Koramo Oy, Kuljetusliike Taipale Oy and Kuljetusliike Y. Auramaa Oy.
Data transfers outside the European Union or European Economic Area
In our marketing, we also use systems from the United States that fall within the scope of the Privacy Shield between the EU and the United States the purpose of which is to ensure secure processing of European data in the United States. Privacy Shield certified service providers ensure data privacy and protection in accordance with the highest European standards. Your personal data is protected as required in Finnish and the EU data privacy legislation.
Description of the principles of register protection
Any possible manual material is stored on locked premises where only designated people may access it when it is necessary for them for realising their work.
Only authorised employees or partners may access digital material using their personal login credentials. There are different levels of access rights, and each user is granted sufficient rights for their work but in an as limited manner as possible.
Data subject’s rights
According to the General Data Protection Regulation (GDPR), data subjects of our person registers have special rights.
1. Data subject’s right of access (right to inspection)
The data subject has the right to inspect what data about them is stored in the register. The right to inspection may be rejected based on legal grounds. Primarily, using the right to inspection is free.
2. Data subject’s right to rectification, erasure or restriction of processing
The data subject has the right to rectify data about them. The data subject also has the right to demand the controller to restrict the use of their personal data, for instance, in a situation in which the data subject is awaiting a reply to their request concerning the rectification or erasure of their data.
3. Data subject’s right to data portability
For the parts that the data subject has provided data to the marketing register and it is processed based on the data subject’s consent or assignment, the data subject has the right to receive this kind of data primarily in machine-readable format. In addition, the data subject has the right to transfer this data to another controller.
4. Data subject’s right to lodge a complaint with the data protection authority
The data subject has the right to lodge a complaint to the competent data protection authority if the controller has not complied with the applicable data protection regulations in their operations.
5. Other rights
If personal data is processed based on the data subject’s consent, the data subject has the right to revoke their consent by notifying us.